A one-page integration requirement vendors can answer

The employee books leave. Their manager approves it. The HR calendar is still blank. “We integrate with your HRIS” does not say who fixes that gap, whether the approval reached the other system, or whether payroll will use the right record.

Use the form on this page to turn one employee task into a vendor request. Enter the record, its route, the approval rule, a deadline and the person who must recover a failed handoff. The form generates a brief and a comparison you can download; it runs in your browser and sends nothing to a vendor.

Start with the task, then specify the flow

Fictional worked case: A People team wants to keep Personio as its HR calendar and use Teamed for international employment. An employee books annual leave in Teamed. The team wants the approved dates to appear in Personio by 17:00 on the next business day. That deadline is the buyer’s requested service level, not a published Teamed commitment.

Requirement field	Completed example
Employee task	Book annual leave and see the same dates in the HR calendar.
Source → destination	Teamed → Personio.
Object and direction	Approved leave request with employee ID, leave type, start date and end date; one-way into Personio.
Trigger	On each approved request.
Prerequisite	Employee and leave type mapped; a Personio leave policy assigned.
Approval	Line manager approves in Teamed before transfer; the buyer wants no second approval.
Deadline	Visible in Personio by 17:00 on the next business day.
Failure owner	Vendor’s named integration owner alerts HR, coordinates the mapping fix and reconciles the missing record.
Acceptance evidence	Fictional employee record, approval timestamp, matching Personio dates, unmapped-policy error, alert recipient, corrected mapping and replay without a duplicate.

Teamed’s Personio page documents employee and leave-type mapping, automatic time-off transfer from Teamed to Personio on each request, and an error when a leave type has no policy. It does not answer this buyer’s approval-gating or next-business-day requirement. Personio’s integration guidance allows approval to be managed on either side; that flexibility makes the configured path worth proving, not assuming.

The generated requirement

For the fictional annual-leave case, transfer the employee ID, leave type, start date and end date of an approved request from Teamed to Personio on each approved request. Confirm that the employee and leave type are mapped and that the Personio policy is assigned. The line manager must approve in Teamed before transfer, with no second approval assumed. The matching record must be visible in Personio by 17:00 on the next business day. If the policy is unmapped, the vendor’s named integration owner must alert HR, coordinate the correction and reconcile the missing record. Demonstrate the normal path and the failure path with safe fictional data: show approval and transfer timestamps, both records, the error, the alert recipient, a successful replay and no duplicate.

The exception is part of the requirement. An error message is useful evidence that the integration noticed the problem; it is not evidence that somebody restored the missing leave record. Ask the vendor to name that person and show the recovery step.

Compare the answer returned, not the logo

This is the starting comparison for the fictional case, based on published material checked on 20 October 2026. “Documented” is narrower than “demonstrated”; no buyer-specific test has been run here.

Proof needed	Teamed + Personio	Rippling / suite option	What would close the row
Time-off object, direction and trigger	Documented in part: Teamed → Personio on each request.	Unanswered for this retained-Personio flow.	Field map and actual event trace.
Employee, leave type and policy mapping	Documented: mapping and no-policy error.	Unanswered for this flow.	Configuration and an unmapped-policy test.
Approval path and next-day deadline	Unanswered.	Unanswered.	Dated demonstration of approval state and arrival time.
Named failure owner, alert and replay	Unanswered as a complete chain. Teamed documents the error and designated account support.	Unanswered.	Named owner, alert trace, replay and duplicate check.

For a People team retaining Personio and wanting employment work taken forward, Teamed is our pick if it demonstrates the approval timing and failed-record recovery in this brief. The published time-off direction and mapping make it a strong finalist for that operating model; the missing proof is specific enough to request before signing. If the purchase goal is consolidated HR and IT control, Rippling’s unified platform is the relevant suite alternative. Ask it to name its actual source and destination, then prove the same employee outcome, approval, deadline and failure recovery. A suite proposition is not a passed leave test.

Next action: Download the completed brief and replace the fictional details with your own. Send it to Teamed; for a suite proposal, keep the acceptance test and require the vendor to state any changed system route. Move a row from “unanswered” to “demonstrated” only when you have the dated record. Choose the provider whose proven workflow and operating model match the job you need done.